If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. This may affect the type of mitigation that is available to you. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream EMC Short-term support for illness, bereavement or other unexpected emergencies. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Step 4: wait for approval. You will also be notified of the outcome of your claim via Portico. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. You may wish to start by speaking with your personal tutor. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Help us make this site better by telling us what you think about this page, University of East London Non-IOE students should refer to their own faculties for EC advice. If you submit your essays online, chances are your extenuating circumstances form will also be online. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. We live by four promises. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. dissertations refer to the dissertation handbook for specific guidance). All Extenuating Circumstances claims must now be submitted on Portico. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. HPpuVru0 HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ ` & student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. This would bring us to equal standing with UCL clubs and societies. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream All Extenuating Circumstances claims must now be submitted on Portico. 0 If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). You must proof-read and correct all errors. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Step 2: gather the relevant evidence for your application. Coursework and project submissions dates are all available on the Moodle pages for each module. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. HA /Tx BMC 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). I have offers from manchester and UCL. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Appendices should be kept to a minimum and should not be used to get round the word limit. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. You can self-certify for ECs within certain conditions. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. are met, they are able to apply for further extensions using this process. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Ifyou are still unhappy after the review, you. /Tx BMC This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Were led by studentsand that means youre in charge. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream If you had a SoRA extension, please state the date after the SoRA extension was granted. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). But you cannot self-certify once the exam has started; you must provide evidence. Source: Glenn Cartsens Peters/Unsplash. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. EMC We may be able to support you better through the wider Student Support Framework. Other universities may prefer to meet with you in person to decide how to move forward. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. This may affect the type of mitigation that is available to you. At this point it is too late. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. . Source: Kyle Loftus/Unslash. You can only defer time-limited assessments (e.g. Self-Certified claims must be submitted before the assessment deadline/ date. Some other situations beyond your control typically arent considered viable extenuating circumstances. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Do Share & Care schemes work for student accommodation? Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. What are extenuating circumstances for financial aid? *'"&0M" f? Work will not be accepted by email. /Tx BMC Q!GQe#8! If you can find evidence, its a good idea to apply for conventional ECs. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Read about our Research Excellence Framework submissions and results. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you do not submit the requested evidence, your claim will normally be rejected. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. b`bd`a`%iHg`> University is a big, exciting place. You can only request deferrals 2 weeks in advance of the event. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. Not submit your assessment at the usual time, but have an opportunity . and must cover the full period for which you are requestingmitigation. We are improving our three campuses for people to study, work and live. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. EMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. ANYWAYYY enough about meeee plz dont leave me hanging. If the request is accepted, the student may be granted an extension. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. We are one of the largest student-led organisations in the UK. You can find the full enhanced Extenuating Circumstances procedure here. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Where a student has a SoRA, extensions will be granted from the adjusted deadline. From a casual class to captaining a competitive club, live an active lifestyle with us. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Your evidence will need to cover the full period for which you are requesting mitigation. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. You can find a guide to submitting your claim on Portico on the UCL website. You should receive a response withinone week of submitting the request for review. You can make an EC claim through Portico. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. /Tx BMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. wide range of UCL support services are available for you, too. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You can find a guide to submitting your claim on Portico on the UCL website. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) After that, it is your work, and we normally see it only in our capacity as examiners. After youve applied, youll need to wait for the decision. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Self-certified ECs: No earlier than 2 weeks before the deadline. includes details of all the different support that is available to you. If you're struggling with situations beyond your control, extenuating circumstances could help. Read the Extenuating Circumstances regulations before completing this form.2. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Note that you can only self-certify if you submit your claim before the assignment deadline. Processing time will depend on the institutions policy, but its usually between one and five working days. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. We are not able to process ECs or respond to queries that are submtited by non-IOE students. review their decision. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. HA If you can imagine it, theres probably a society for it. Source: Shutterstock This could be: More about This step-by-step guide will clarify how to do that. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. All coursework, projects and dissertations must be submitted. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Work will not be accepted by email. You should submit the EC on time and indicate that your evidence will be forthcoming. If you do not submit the requested evidence, your claim will normally be rejected. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. What would you like the Union to do? E.g. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Police/crime report (a crime number on its own isnotacceptable). If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Here are three students sharing their experiences of applying for financial support from us. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. What qualifies for extenuating circumstances? syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. Check if your circumstance meets the grounds for EC. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. If your ECs are submitted late, your evidence should help to explain the delay. These are referred to as extenuating circumstances. All IOE EC requests are considered by the IOE EC panel. See the assessment regulations. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. 'Extenuating Circumstances' are events that are . If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. It is your responsibility to ensure that the work is submitted on time. Although we encourage you to discuss coursework with others, the final product must be your own work. 535 0 obj <>stream It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. You must submit your late evidence no more than four weeks after submitting your EC application. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up.
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